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bluebeam combine pdfs

May 8, 2025 8 min read

Combining PDF documents is a common requirement in many professional and personal scenarios. Whether you're managing project documents, compiling reports, or simply trying to organize your files, the ability to merge PDFs efficiently is crucial. Bluebeam Revu is a popular software solution, especially among architecture, engineering, and construction (AEC) professionals, for handling PDF tasks including merging. However, Bluebeam's complexity and cost can be a barrier for some users seeking a simpler, more accessible alternative. For a simpler and private method, BreezePDF is here to make your life easier.

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BreezePDF offers a straightforward approach to PDF merging, prioritizing ease of use and privacy. With BreezePDF, all the magic happens in your browser! This means you don't need to download any software or sign up for an account, and your documents never leave your device. BreezePDF provides a quick and efficient way to combine your PDFs without the complexities of advanced software like Bluebeam Revu.

Why Combine PDFs?

The need to combine PDFs arises in numerous situations. Effective PDF combination streamlines document management and enhances overall productivity. Consolidating multiple files into a single PDF simplifies organization and ensures that all relevant information is readily accessible in one place. Here are some common use cases:

  • Organizing Project Documents: In project management, combining various documents like plans, specifications, and reports into a single PDF creates a comprehensive project file.
  • Creating Comprehensive Reports: Combining data from various sources for a comprehensive report, such as financial statements or research findings, enables easy distribution and archiving.
  • Simplifying File Sharing: Distributing multiple individual PDF files can be cumbersome. Combining them into one simplifies the sharing process, especially when emailing or uploading documents.

Combining PDFs in Bluebeam Revu: Step-by-Step Guide

Bluebeam Revu offers multiple methods to combine PDFs, catering to different workflows. Understanding these methods allows users to choose the most efficient approach for their specific needs. This section provides a detailed guide to both methods.

Method 1: Combining within Revu

This method involves using the Combine PDF Files dialog box within Bluebeam Revu. The tool allows users to import and arrange files, as well as manage settings, before creating a unified document.

  • Step 1: Open the Combine PDF Files Dialog Box

    Go to File > Combine.

  • Step 2: Add Files to the List
    • Add Open Files: Adds all PDFs currently open in Revu.
    • Add Files: Select PDFs from your local or network drive.
  • Step 3: Modify Page Ranges (Optional)

    This allows you to select specific page ranges from a file, providing granular control over what is included in the combined PDF.

    • Select a file and click "Modify."
    • All Pages: Sets the range to include all pages.
    • Custom: Use a dash between page numbers to define a range (e.g., 1-3). Use a comma to define separated pages (e.g., 1-3, 5, 9).
  • Step 4: Adjust the Sort Order

    Organize the order of PDF files by automatic or manual settings. This provides the needed structure for comprehensive reports and organized project documentation.

    • Automatic Sorting: Click the sort icon and select a sort option.
    • Manual Reordering: Use the up and down arrows to adjust the order.
    • Removing Files: Click the "X" icon to remove a file from the list.
  • Step 5: Choose Options

    Configure additional settings to customize the combination process.

    • Include Bookmarks: Preserves the bookmarks from the source PDFs.
    • Include File Attachments: Transfers file attachments from the source PDFs.
    • Merge Document Properties: Combines document properties like title and author.
    • Merge Layers: Choose to keep or remove layers from the source PDFs.
    • Use Filename as Page Label: Adds the filename as a label to each page.
  • Step 6: Finalize the Combination

    Click OK to start the combination process. A warning dialog will appear, notifying you that digital signatures will be cleared.

Method 2: Combining via Windows Explorer Context Menu (Right-Click)

The Stapler Wizard function offers a convenient way to combine PDFs directly from Windows Explorer. This is often a faster way to complete combining tasks.

  • Explain Stapler Wizard Functionality
  • Step 1: Open Windows Explorer.
  • Step 2: Select desired files to combine (hold CTRL or SHIFT).
  • Step 3: Right-click any of the selected files and select 'Combine Files in Revu'.
  • Step 4: (Stapler Wizard) Add additional source files using 'Add Folder' or 'Add Files'.
    • Add Folder: Adds all files found within a selected folder. When clicked, the Add Files from Folder dialog box appears. Navigate to and select the desired folder, then click Select Folder. To include the files found in this folder's subfolders, select Include Subfolders first.
    • Add Files: Adds selected files. When clicked, the Open dialog box appears. Navigate to and select the desired files (hold down CTRL or SHIFT to select multiple files), then click Open.
  • Step 5: (Stapler Wizard) Change the sort order using auto or manual options.
  • Step 6: (Stapler Wizard) To create a single PDF select 'One Output File' and enter a name.
  • Step 7: (Stapler Wizard) Select where to save the PDF; 'Use source file folder' or 'Pick Custom Folder'.
  • Step 8: (Stapler Wizard) Click 'Create File'.
  • Step 9: Stapler Configuration window opens to view or queue additional jobs.

Important Considerations and Limitations in Bluebeam

While Bluebeam Revu is a powerful tool, it has certain limitations and considerations to keep in mind. Being aware of these can prevent unexpected issues during the PDF combination process.

  • Certified PDFs cannot be combined using Bluebeam Revu.
  • Digitally signed PDFs will have their signatures removed upon combination, and a warning dialog box will inform you about this.
  • Windows Updates can sometimes affect the Right-click Menu 'Combine' option. You may need to select "Show more options" or hold SHIFT + Right-Click.

Meet BreezePDF: A Simpler Way to Combine Your PDFs

BreezePDF offers a simpler, more intuitive approach to combining PDFs compared to Bluebeam Revu. BreezePDF is designed for users who need a quick and easy solution without the complexity and cost of professional software. BreezePDF is also the only PDF editor that is 100% private! It prioritizes a user-friendly experience.

Key features of BreezePDF include:

  • Drag-and-drop interface for easy file uploading and arrangement.
  • Fast processing for quick PDF merging.
  • User-friendly design that requires no prior experience.
  • Emphasis on ease of use, making it accessible to everyone. BreezePDF provides basic yet effective PDF combination features.

How to Combine PDFs with BreezePDF

Combining PDFs with BreezePDF is a straightforward process. The intuitive interface guides you through each step, ensuring a hassle-free experience. Just follow these simple steps:

  • Step 1: Go to BreezePDF website.
  • Step 2: Upload the PDF files you want to combine using drag and drop or browsing.
  • Step 3: Arrange the files in your desired order.
  • Step 4: Click the Combine button.
  • Step 5: Download your merged PDF file.

You can also take advantage of BreezePDF's other features. These include adding an input box to pdf, typing on the PDF, signing the PDF, adding images to the PDF, password protecting the PDF, and deleting PDF pages.

Bluebeam vs. BreezePDF: A Quick Comparison Table

Choosing the right PDF tool depends on your specific needs and priorities. Below is a comparison table that highlights the key differences between Bluebeam Revu and BreezePDF.

Feature Bluebeam Revu BreezePDF
Ease of Use Complex, with a steep learning curve. Simple, intuitive, and user-friendly.
Price High cost, requires a paid license. 100% Free.
Advanced Features Offers advanced features like markup, collaboration, and quantity takeoff. Focuses on basic PDF merging and editing functionalities.
Target Audience AEC professionals requiring comprehensive PDF management and collaboration tools. Users needing a quick and easy solution for basic PDF merging.

Conclusion

Combining PDFs is essential for organization and efficiency. Bluebeam Revu provides robust features for AEC professionals but can be complex for simple merging tasks. For those seeking a simpler alternative, BreezePDF offers an intuitive, free, and private way to combine PDFs directly in your browser. Consider BreezePDF for quick, easy, and secure PDF merging needs. You can also create fillable forms with BreezePDF as well, learn how to create fillable forms in Adobe or other programs on our blog.

The best method depends on your specific requirements and technical proficiency. If you need advanced features and have the resources to invest in a comprehensive solution, Bluebeam Revu is a solid choice. However, if you prefer a simpler, free, and private solution for basic PDF merging, BreezePDF is an excellent option.