Bluebeam How to Combine PDFs

Why Combine PDFs in Bluebeam Revu?

Bluebeam Revu is often the preferred choice for professionals who require advanced features and precise control over their PDF documents. The software is particularly popular among Architecture, Engineering, and Construction (AEC) professionals. These users often deal with complex drawings, specifications, and project documentation that require precise handling and organization.

Bluebeam's advanced features, such as batch processing, detailed markup tools, and customizable settings, provide users with the ability to manipulate PDFs with a high degree of accuracy. When combining PDFs, Bluebeam Revu allows users to retain bookmarks, attachments, and layers, ensuring that the integrity of the original documents is preserved. If you need to create fillable PDF forms, it's good to know the [best way to make fillable forms](https://breezepdf.com/blog/best-way-to-make-fillable-forms) to optimize your documents.

Method 1: Combining PDFs Within Bluebeam Revu

This method involves using the built-in combine functionality within Bluebeam Revu.

Step 1: Open the Combine PDF Files Dialog Box

Begin by opening Bluebeam Revu. Navigate to the "File" menu and select "Combine". This action will open the "Combine PDF Files" dialog box, which serves as the central hub for merging your documents.

Step 2: Add Files to the List

There are several ways to add files to the list for combination:

• Add Open Files: Add all PDFs currently open in Revu.
• Add: Select files from a local or network drive.
• Add Folder: Adds all files found within a selected folder.
• Include Subfolders: Option to include files found in subfolders.

Choose the method that best suits your needs, whether it's adding open files, selecting individual files, or importing an entire folder of documents. These options offer flexibility to accommodate various organizational structures and workflows. For instance, you can also combine multiple image files using the same steps and the instructions in our article about [how to add images to the PDF](https://breezepdf.com/blog/adobe-add-fillable-field).

Step 3: Modify Page Ranges (Optional)

For more precise control, you can modify the page ranges of individual PDFs before combining them.

• Select a file and click "Modify".
• All Pages: Include all pages of the selected PDF.
• Custom: Specify a custom page range (e.g., 1-3, 5, 9).

This feature is particularly useful when you only need specific sections from certain documents. This allows you to create a tailored combined PDF that meets your exact requirements.

Step 4: Reorder the Files

Ensuring the correct file order is critical for a well-organized combined PDF.

• Sort Automatically: Click the "Sort" button.
• Manual Reordering: Use the up/down arrow buttons to move files.
• Remove Files: Click the "Delete" button.

You can rearrange the files manually or use the "Sort" function for automatic ordering. Removing unwanted files from the list is also straightforward, giving you full control over the final document structure. You may also want to create your own fillable forms, like the instructions laid out in our article on [bluebeam create fillable pdf](https://breezepdf.com/blog/bluebeam-create-fillable-pdf).

Step 5: Set Options

Bluebeam Revu offers several options to customize the combination process further.

• Include Bookmarks: Add bookmarks from the selected PDF files.
• Include File Attachments: Add file attachments.
• Merge Document Properties: Combine document properties.
• Merge Layers: Retain or remove layers.
• Use Filename as Page Label: Use filenames instead of default page labels.

These options allow you to preserve the original document's structure and metadata. This makes the combined PDF more navigable and informative.

Step 6: Complete the Combination

Once you have configured all the settings, click "OK" to initiate the combination process. Be mindful of any warnings about digital signatures being cleared. Click “OK” to finalize the merge and create your combined PDF.

Method 2: Combining PDFs Using Windows Explorer Context Menu (Bluebeam Stapler)

This method leverages the Bluebeam Stapler feature, allowing you to combine PDFs directly from Windows Explorer.

Step 1: Select Files in Windows Explorer

Navigate to the folder containing the desired files. Select multiple files using CTRL or SHIFT to choose the PDFs you want to combine. This streamlined approach allows for quick selection of files without opening Bluebeam Revu.

Step 2: Right-Click and Choose "Combine Files in Revu"

Right-click on the selected files. In the context menu, choose the "Combine Files in Revu" option. This action launches the Bluebeam Stapler wizard, prepopulating it with the selected files for combination.

Step 3: The Stapler Wizard

The Stapler wizard opens with the selected files already populated in the list. You can use the "Add Files" and "Add Folder" buttons to include additional documents or directories. These options offer flexibility in adding files from different locations, ensuring all necessary documents are included in the combination process.

Step 4: Configure Stapler Options

Within the Stapler configuration window, you can rearrange the files to ensure they are in the correct order. Select the "One Output File" option and provide a name for the combined PDF. Choose the save location by selecting "Use source file folder" or "Pick Custom Folder", specifying where the merged PDF should be saved.

Step 5: Create the Combined File

Click the "Create File" button to begin the combination process. Next, click “OK” to open the job in the Stapler Configuration window. Finally, click the "Staple" button to generate the combined PDF, completing the merging process.

Additional Considerations and Troubleshooting

Combining PDFs is generally a straightforward process, but certain factors can impact the outcome. Understanding these considerations can help you avoid potential issues and ensure a successful merge.

• Certified PDFs: Cannot be combined.
• Digitally Signed PDFs: Combining will remove signatures.
• File Order: Pay attention to the order in which files are combined.
• Stapler Configuration Window: Briefly explain what users can do in the Stapler window.

Be aware that certified PDFs cannot be combined due to security restrictions. Additionally, combining digitally signed PDFs will invalidate the signatures. Ensure that you pay close attention to the order in which files are combined, as this will determine the structure of the final document. The Stapler configuration window offers additional options for customizing the merging process.

[BreezePDF.com](http://BreezePDF.com): A Simpler Alternative

[BreezePDF.com](http://BreezePDF.com) offers a user-friendly alternative for users who need a quick and easy way to combine PDFs. Its simplicity and ease of use make it an excellent choice for those who don't require the advanced features of Bluebeam Revu. BreezePDF is an online tool, which means you don't need to download or install any software, providing a convenient solution for merging PDFs on the go.

[BreezePDF.com](http://BreezePDF.com) is best for users who:

• Need a quick and easy solution.
• Don't require advanced Bluebeam features.
• Prefer an online tool.

If you are working with fillable PDFs, you might also want to consider solutions that help with [add fillable PDF to website](https://breezepdf.com/blog/add-fillable-pdf-to-website). However, if you just want to merge files without too much customization, Breeze PDF is the right tool for you.

How to Combine PDFs with [BreezePDF.com](http://BreezePDF.com) (Brief Steps)

Using [BreezePDF.com](http://BreezePDF.com) to combine PDFs is straightforward.

• Visit [BreezePDF.com](http://BreezePDF.com)
• Upload your PDFs
• Download the merged PDF.

The simplicity of this process makes it an ideal choice for users who need to quickly merge PDFs without complex configurations. You can easily combine multiple PDFs into a single document, simplifying your workflow and improving document management. Best of all, it's private. Your documents are never sent to a server.

Conclusion

Combining PDFs is a fundamental task for many professionals. Bluebeam Revu provides powerful and versatile methods for combining PDFs, catering to users who require advanced features and precise control. However, for simpler merging needs, [BreezePDF.com](http://BreezePDF.com) offers a convenient and user-friendly alternative.

Whether you choose Bluebeam Revu or [BreezePDF.com](http://BreezePDF.com), understanding the available options and their respective strengths will help you select the best tool for your specific requirements. This ensures that you can streamline your workflow and improve document management efficiency. Breeze PDF allows you to create fillable forms with options to [add form fields to PDF](https://breezepdf.com/blog/add-form-fields-to-pdf). This is important when looking for the right solution to meet your PDF needs.