Create PDF Form with Electronic Signature

What is a Fillable PDF Form?

A fillable PDF form is a digital document containing designated fields where users can enter information. These fields can include text boxes, checkboxes, radio buttons, and dropdown menus, providing a structured way to collect data. Fillable PDF forms are designed to be interactive, allowing users to input information directly into the document using a computer or mobile device.

Unlike static PDFs, fillable forms offer enhanced ease of use and reduce the potential for errors. Static PDFs require users to print the document, fill it out by hand, and then scan it back into a digital format. Fillable PDFs eliminate these steps, making the process smoother and more efficient. By providing structured input fields, fillable forms minimize the chances of incomplete or illegible information, contributing to more accurate data collection.

Benefits of Using Fillable PDF Forms

Fillable PDF forms offer several key advantages over traditional paper forms. One significant benefit is improved data accuracy. Structured fields and data verification features help ensure that users enter information correctly and completely. For example, you can set up fields to accept only numeric values or require a specific format for dates and phone numbers.

Another major advantage is an enhanced user experience. Fillable forms are intuitive and efficient, guiding users through the process of providing information. This minimizes errors and reduces the time it takes to complete the form. A well-designed fillable form is easy to navigate, with clear labels and instructions for each field, leading to a smoother and more satisfying experience for the user.

Fillable forms also facilitate efficient data collection. The structured format ensures that all necessary information is gathered in a consistent manner, making it easier to organize and analyze the data. This is especially useful for businesses and organizations that collect large amounts of data from multiple sources. By using fillable PDF forms, data can be easily exported into spreadsheets or databases for further processing and analysis.

What is an Electronic Signature?

An electronic signature is a digital representation of a person's handwritten signature, used to signify their agreement to the contents of a document. It can take various forms, including a typed name, a scanned image of a handwritten signature, or a digital certificate.

It is important to differentiate between electronic and digital signatures. A digital signature is a specific type of electronic signature that uses cryptographic techniques to ensure the authenticity and integrity of the signed document. Digital signatures provide a higher level of security and are often required for legal and regulatory compliance. While all digital signatures are electronic signatures, not all electronic signatures are digital signatures. With BreezePDF, you can easily add an electronic signature to your document, making it official and legally binding.

Method 1: Using BreezePDF

BreezePDF offers a straightforward way to create PDF form with electronic signature. The process involves several simple steps. First, upload your existing PDF document to BreezePDF, or start with a blank document.

Next, use the intuitive toolbar to add fillable fields such as text boxes, checkboxes, and radio buttons. For text boxes, simply click the input box icon and drag it to the desired location on the PDF. To add your signature, click the scribble icon, draw your signature, and then click "Insert" to place it where you need it. This drag-and-drop functionality makes BreezePDF user-friendly, even for those with limited technical skills.

Method 2: Adobe Acrobat

Adobe Acrobat DC is a popular, albeit subscription-based, tool for creating fillable PDFs. To start, open your PDF in Acrobat DC and use the "Prepare Form" tool. This feature automatically detects potential form fields and adds them to your document.

You can then manually add additional text boxes, checkboxes, and radio buttons as needed. Acrobat DC also allows you to request e-signatures and track the signing process. It's a comprehensive tool, but its features come at a cost.

Method 3: Microsoft Word (Windows 10/11)

Microsoft Word can also be used to create fillable forms, although the process is less direct. First, convert your PDF to an editable Word document. Be aware that the formatting may not translate perfectly.

Then, insert text boxes where you want users to input information. After completing the form, insert a signature line using the "Insert" tab. Finally, sign the document and save it as a PDF. This method is free if you already have Word but may require significant formatting adjustments.

Method 4: Mac Preview (macOS)

Mac Preview offers a basic way to add signatures to PDFs. Open the PDF in Preview and use the Markup toolbar. Here, you can create a signature using your trackpad or by uploading an image of your signature.

Place and save the signature in the desired location. This is a quick and easy method for adding signatures, but it lacks the advanced form-creation features of dedicated PDF editors.

Method 1: Using BreezePDF

BreezePDF simplifies the process of signing existing PDF forms online. Upload the PDF to BreezePDF, and use the scribble icon to draw your signature. You can also add your initials, the date, and other fillable fields using the provided tools.

Once you've signed the document, you can easily share it with others. BreezePDF ensures that your signature is securely embedded in the PDF, providing a legally binding record of your agreement. BreezePDF does not store your data so you can be sure it is completely private.

Method 2: Using Acrobat Fill & Sign Tool

Adobe Acrobat's Fill & Sign tool provides another option for adding electronic signatures. Access the tool, and you can add text, checkmarks, and lines to the PDF. Create and add a signature by typing, drawing, or uploading an image.

The Fill & Sign tool is convenient for quick edits and signatures, but it may not offer the same level of security and customization as dedicated digital signature solutions.

Method 3: Using Online Tools

Numerous online tools are available for adding signatures to PDFs. Simply upload your PDF to the chosen tool, and add your signature and text fields as needed. These tools typically offer basic signature functionality but may have limitations on file size and security. Consider using BreezePDF, which keeps your data on your device.

Download the completed PDF once you're finished. Be sure to check the tool's privacy policy before uploading any sensitive documents.

Creating a Shareable Link

BreezePDF provides the ability to generate a shareable link for your document. Once generated, simply copy the link and share it. You can modify share settings, allowing others to only view or add comments to the document. This is a great option when needing to collect feedback.

Sending via Email

Sending a document via email is another excellent option. Simply enter the recipient's email address and add a review deadline. Once sent, the recipient can easily review and sign the document.