How to Make a Fill In PDF Form

Benefits of Using Fillable PDF Forms

1. Efficiency and Time-Saving: Fillable forms eliminate the need for printing and manual filling, saving valuable time for both the form creator and the respondent. Data can be entered quickly and accurately, reducing the chance of errors and improving turnaround times.
2. Accessibility from Anywhere: Users can access and complete fillable forms from any device with an internet connection. This accessibility makes it easier to gather information from a geographically diverse audience.
3. Data Collection and Organization: Fillable forms streamline data collection by providing a structured format for responses. The collected data can be easily organized and analyzed, providing valuable insights.
4. Cost Reduction (Paperless): By eliminating the need for paper, printing, and postage, fillable forms can significantly reduce costs associated with traditional paper-based processes. This promotes a more sustainable and environmentally friendly approach.
5. Enhanced User Experience: Fillable forms offer a more convenient and user-friendly experience compared to paper forms. The ability to complete forms digitally can improve response rates and overall satisfaction.
6. Security: BreezePDF offers a password protection feature, ensuring secure sharing and collection of data. Click the lock icon, insert a password and click apply. The PDF will be automatically password protected when you download.

Common Use Cases

1. Applications (Job, School, etc.): Streamline the application process by providing fillable forms for job applications, school admissions, and other application types. This simplifies the submission process and improves data management.
2. Contracts and Agreements: Use fillable forms for contracts and agreements to ensure all necessary information is captured accurately. Electronic signatures can be easily added for a legally binding agreement.
3. Surveys and Questionnaires: Gather feedback and data through online surveys and questionnaires. Fillable forms allow for easy distribution and collection of responses.
4. Patient Intake Forms: Simplify the patient registration process by providing fillable intake forms. This reduces paperwork and improves data accuracy.
5. Sign-up Sheets: Easily collect sign-ups for events, workshops, or newsletters. Fillable forms streamline the registration process and improve organization.

BreezePDF: The Easy Online Solution

BreezePDF offers a hassle-free way to create fillable PDF forms online, directly within your browser. No signup or downloads are required, and your documents remain private as they never leave your device. You can easily add input boxes, text, images, signatures, and even password protect your PDFs, all for free. The drag-and-drop interface makes it easy to position and customize your form fields.

1. Create From Scratch or Convert Existing Documents: BreezePDF allows you to start with a blank document or upload an existing PDF to transform it into a fillable form. This flexibility makes it easy to create forms from scratch or adapt existing documents to meet your needs.
2. Adding Text Boxes, Checkboxes, Radio Buttons, Dropdowns: Easily add various form fields to your PDF, including text boxes for open-ended responses, checkboxes for multiple-choice questions, radio buttons for single-selection options, and dropdown menus for predefined choices. Simply click the corresponding icon and drag the element where needed.
3. Customizable and shareable: Easily type on the PDF by selecting the letter icon and adjusting the color and font size to match the brand. With the merge and delete pages features, your fillable PDF form will be customized and ready to share.

Other Methods (and their limitations)

While BreezePDF offers a streamlined approach, other methods for creating fillable PDFs exist, each with its own set of limitations. Let's explore some alternatives, such as Adobe Acrobat DC, Microsoft Word, LibreOffice Writer, and Jotform, highlighting their pros and cons in comparison to BreezePDF.

1. Adobe Acrobat DC:
   • Creating from Scratch: Adobe Acrobat DC is a powerful PDF editor that can create fillable forms. However, it requires a paid subscription and can be complex to use, especially for beginners.
   • Converting Existing Documents: Acrobat DC can also convert existing documents into fillable forms, but the process can be time-consuming and may require manual adjustments.
2. Microsoft Word:

   While Microsoft Word allows you to create forms using content controls, these forms are not true fillable PDFs. They require users to have Word installed and may not be compatible with all PDF readers.

3. LibreOffice Writer:

   LibreOffice Writer offers similar form creation capabilities as Microsoft Word, but also shares the same limitations. The forms created are not true fillable PDFs and may require users to have LibreOffice installed.

4. Jotform:

   Jotform is an online form builder that allows you to create web forms that can be embedded on your website or shared via a link. However, it is not a PDF editor and requires users to be online to complete the forms.

Step 1: Access BreezePDF

Start by navigating to the BreezePDF website. BreezePDF is a web-based application, meaning there's no need for any software downloads or installations, making it accessible on any device with a web browser.

Step 2: Upload or Start from Scratch

Once on the BreezePDF website, you have the option to either upload an existing PDF document that you want to make fillable, or start with a blank document. Select the option that best suits your needs. If you are using an existing PDF, remember it might need some adjusting!

Step 3: Adding and Customizing Form Fields

This is where you add the interactive elements to your PDF. BreezePDF offers various form field types. Simply click the desired element type, drag it to the proper location and customize as needed. You can duplicate an input box if you need more than one of the same size. For example, after creating the input box element, drag it to the proper location.

1. Text Fields: Click the input box icon and drag it to the desired location. After the input box is on the page, you can drag it around as needed to ensure proper location.
2. Checkboxes: There are no checkboxes, but typing an X on the pdf form and drawing a box around it will give a similar result.
3. Radio Buttons: There are no radio buttons, but typing an O on the pdf form and drawing a circle around it will give a similar result.
4. Drop-down Menus: There are no dropdown menus, but inserting a text field gives a similar result.
5. Signature Fields: To sign the PDF, click the scribble icon, draw a signature, click "insert" and drag it to the desired location. You may have to practice a few times to get the perfect signature!

Step 4: Customize the Form's Appearance (logos, branding)

To add images to the PDF, click the image icon, select image, drag image to desired spot on the PDF. The typing on the PDF feature will allow you to adjust the color and font size to match the brand as needed. This consistency enhances the professional look of your form.

Step 5: Save and Distribute

Once you are satisfied with the design and functionality of your fillable PDF form, save the document. Your PDF will be saved directly to your device! You can share this form by email, direct link or embed it into your website.

Step 6: Send the completed PDF via email

You can send the completed PDF as an attachment to an email. To password protect the PDF (BreezePDF Feature), click the lock icon, insert pdf password, click 'Apply'. pdf will be automatically password protected when you download it. If afterwards you decide you don't want to password protect it, simply click lock icon again to remove password from pdf.

Design for Clarity

Ensure your form is easy to understand by using clear and concise language. Use a logical layout and group related fields together. A well-organized form will encourage completion and reduce errors.

Use Appropriate Field Types

Select the appropriate field types for each question. Use text fields for open-ended responses, checkboxes for multiple-choice questions, radio buttons for single-selection options, and dropdown menus for predefined choices. The right field types will make it easier for users to complete the form accurately.

Provide Clear Instructions

Include clear instructions for each field or section of the form. Explain what information is required and how it should be entered. Clear instructions will minimize confusion and improve the quality of responses.

Data Validation (if applicable)

If you need to validate data, consider using data validation features to ensure that responses meet specific criteria. Data validation can help prevent errors and improve the accuracy of collected information. This is not possible on BreezePDF currently.

Mobile Optimization

Ensure your fillable PDF form is optimized for mobile devices. Test the form on different devices and screen sizes to ensure that it is easy to view and complete on mobile devices. A mobile-friendly form will increase accessibility and response rates.

Embedding on Your Website

Embed your fillable PDF form directly on your website for easy access. This allows users to complete the form without leaving your website. Embedding the form can improve user experience and increase response rates. Here is a blog post that helps with that.

Sharing via Email

Share your fillable PDF form via email by attaching the PDF to an email message. This is a simple and effective way to distribute the form to a specific audience. Provide clear instructions in the email on how to complete and submit the form.

Using a Direct Link

Generate a direct link to your fillable PDF form and share it via social media, messaging apps, or other online platforms. This allows users to access the form directly without having to download it. Be sure to use a URL shortener to make the link easier to share.

Password Protection (BreezePDF Feature)

To password protect the PDF, click the lock icon, insert pdf password, click 'Apply'. pdf will be automatically password protected when you download it. If afterwards you decide you don't want to password protect it, simply click lock icon again to remove password from pdf.

Cost Comparison

BreezePDF is 100% free to use, while other solutions like Adobe Acrobat DC require a paid subscription. This makes BreezePDF a cost-effective option for individuals and small businesses. Consider your budget and usage requirements when choosing a PDF editor.

Ease of Use

BreezePDF offers a simple and intuitive interface that is easy to use, even for beginners. Other solutions can be more complex and require a learning curve. Choose a PDF editor that aligns with your technical skills and comfort level.

Feature Comparison

BreezePDF offers a range of essential features for creating fillable PDF forms, including adding text boxes, images, signatures, and password protection. While other solutions may offer more advanced features, BreezePDF provides a streamlined approach for basic form creation needs. Here's a blog about best fillable form creator.

Customer Support

BreezePDF is a new product, therefore doesn't have customer support. If other solutions have customer support available, you must consider the availability of support resources when choosing a PDF editor. Check for online documentation, tutorials, and customer support channels.

Form Fields Not Working

If form fields are not working, ensure that they are properly configured and that the PDF reader supports fillable forms. Check for any errors in the form field settings and try opening the form in a different PDF reader.

Saving Filled Data

If you are unable to save the filled data, ensure that the PDF reader has permission to save changes to the document. Try saving the form to a different location or using a different PDF reader.

Compatibility Issues

If you encounter compatibility issues, try opening the form in a different PDF reader or converting the form to a different PDF format. Ensure that the PDF reader and operating system are up to date.